Post-Tyranny-Tech-Infrastructure/docs/COLLABORA_SETUP.md

Collabora Office Setup

Password Configuration

Add the following to secrets/clients/test.sops.yaml:

cd infrastructure
export SOPS_AGE_KEY_FILE="$PWD/keys/age-key.txt"
sops secrets/clients/test.sops.yaml

Then add this line:

collabora_admin_password: 7ju5h70L47xJMCoADgKiZIhSak4cwq0B

Save and exit. SOPS will automatically re-encrypt the file.

Features Added

1. Collabora Office Container

• Online document editing (Word, Excel, PowerPoint)
• Integrated with Nextcloud via WOPI protocol
• Accessible at: https://office.{client}.vrije.cloud
• Resource limits: 1GB RAM, 2 CPUs

2. Separate Cron Container

• Dedicated container for background jobs
• Uses same image as Nextcloud
• Shares data volume
• Runs /cron.sh entrypoint

3. Two-Factor Authentication

Apps installed:

• twofactor_totp - TOTP authenticator apps (Google Authenticator, Authy, etc.)
• twofactor_admin - Admin enforcement
• twofactor_backupcodes - Backup codes for account recovery

Configuration:

• 2FA enforced for all users
• Users must set up 2FA on first login (after SSO)

4. Dual-Cache Strategy

• APCu: Local in-memory cache (fast, single-server)
• Redis: Distributed cache and file locking (shared across containers)

Configuration:

'memcache.local' => '\\OC\\Memcache\\APCu',
'memcache.distributed' => '\\OC\\Memcache\\Redis',
'memcache.locking' => '\\OC\\Memcache\\Redis',

5. Maintenance Window

• Set to 2:00 AM for automatic maintenance tasks
• Minimizes user disruption

Deployment

After adding the Collabora password, redeploy:

cd infrastructure/ansible
export SOPS_AGE_KEY_FILE="../keys/age-key.txt"
export HCLOUD_TOKEN="..."

ansible-playbook -i hcloud.yml playbooks/deploy.yml

Collabora Configuration in Nextcloud

The automation configures:

• WOPI URL: https://office.{client}.vrije.cloud
• WOPI Allowlist: Docker internal networks (172.18.0.0/16, 172.21.0.0/16)
• SSL termination: Handled by Traefik

Testing

1. Test Collabora Office

1. Login to Nextcloud
2. Create a new document (File → New → Document)
3. Should open Collabora Online editor
4. If it doesn't load, check:
   • Collabora container is running: docker ps | grep collabora
   • WOPI URL is configured: docker exec -u www-data nextcloud php occ config:app:get richdocuments wopi_url
   • Network connectivity between containers

2. Test Two-Factor Authentication

1. Login to Nextcloud (via SSO or direct)
2. Should be prompted to set up 2FA
3. Use authenticator app to scan QR code
4. Enter TOTP code to verify
5. Save backup codes

3. Test Cron Jobs

Check if cron is running:

docker logs nextcloud-cron

Should see periodic job execution logs.

4. Test Caching

Check configuration:

docker exec -u www-data nextcloud php occ config:list system

Should show APCu and Redis configuration.

Troubleshooting

Collabora Not Loading

Symptom: Blank page or "Failed to load" when creating documents

Solutions:

1. Check Collabora is running: docker ps | grep collabora
2. Check Collabora logs: docker logs collabora
3. Verify WOPI URL: Should be https://office.{client}.vrije.cloud
4. Check network allowlist includes Nextcloud container IP
5. Test Collabora directly: Visit https://office.{client}.vrije.cloud (should show Collabora page)

2FA Not Enforcing

Symptom: Users can skip 2FA setup

Solution:

docker exec -u www-data nextcloud php occ config:system:set twofactor_enforced --value="true" --type=boolean

Cron Not Running

Symptom: Background jobs not executing

Solutions:

1. Check container: docker ps | grep nextcloud-cron
2. Check logs: docker logs nextcloud-cron
3. Restart: docker restart nextcloud-cron

Cache Not Working

Symptom: Slow performance

Solutions:

1. Verify APCu is installed: docker exec nextcloud php -m | grep apcu
2. Verify Redis connection: docker exec nextcloud-redis redis-cli ping
3. Check config: docker exec -u www-data nextcloud php occ config:list system

Security Considerations

Collabora Admin Password

The Collabora admin interface is protected by username/password:

• Username: admin
• Password: Stored in secrets (SOPS encrypted)
• Access: https://office.{client}.vrije.cloud/browser/dist/admin/admin.html

Recommendation: Change password after first deployment.

2FA Backup Codes

Users receive backup codes when setting up 2FA. These should be:

• Stored securely (password manager or printed)
• Used only if TOTP device is lost
• Regenerated after use

Network Isolation

Collabora and Nextcloud communicate over Docker internal network:

• Not exposed to public internet
• WOPI protocol secured by allowlist
• SSL termination at Traefik edge

Performance Tuning

Collabora Resource Limits

Default: 1GB RAM, 2 CPUs

Adjust in docker-compose.nextcloud.yml.j2:

deploy:
  resources:
    limits:
      memory: 2g  # Increase for heavy usage
      cpus: '4'   # More CPUs for concurrent users

Nextcloud PHP Memory

Default: 512M

Increase in defaults/main.yml:

nextcloud_php_memory_limit: "1G"

Redis Memory

Redis uses system memory dynamically. Monitor with:

docker exec nextcloud-redis redis-cli INFO memory

References

• Collabora Online Documentation
• Nextcloud WOPI Integration
• Nextcloud Two-Factor Auth
• Nextcloud Caching